Minutes of The Swim & Tennis Club at Fairfax Station Board of Directors Meeting

Thursday, May 12, 2005 7:00 pm

Present: Rob Rider, Barbara Duchene, Joe Jewell, Deb Williams, Bob Weidner, Rob Paxton

Absent: Rick Mealy, Ann Manning, Sam Rashkin

Motion to approve minutes from Executive Board meeting. Seconded and approved.  All agreed to post on website.

President’s Report: Board is working hard to get the pool open for the season.

Treasurer’s Report:  Will present new format of budget at next meeting. Discussion over late fees and unpaid dues:  All agreed we need aggressive, yet fair and consistent, approach to collecting outstanding money going forward.  Motion made, seconded and all approved to waive late fee to all members until June 1. With clear communication and due process from the Board, measures will be taken to collect all dues owed to the Club.

Committee Reports

Social: Looking for volunteers to run social events, especially Casino Night. Hoping to make adult events self-sufficient to keep costs to the Club down. Divided social responsibilities into two committees: adults & kids. Kids parties are all in order.

Pool Operations: Guard stands are being painted. Phones have been out of order due to cut phone line, but are now fixed. NVPools has been working on-site and the pool should be looking good by Saturday, 5-21-05. Rick will fix door. Rob is filling cracks in concrete with concrete filler. Motion to authorize Barbara to spend up to $400 to purchase Dri-Dek to place in key areas in bathrooms. Motion seconded. All approved.

Communications: A very big thank you to Janet Scheren for our outstanding new website. Motion made, seconded and approved to send certified letter to take down old website. Board will send a letter to the FSHOA, asking for a temporary exemption to general sign rules that affect our ability to advertise pool activities.

Membership: Membership Redemption Waitlist circulated (attached). Motion to offer a deferred payment option of the bond amount of 50% due at signing (plus dues), with balance divided into two equal payments due Sept 1 and March 1, respectively. Seconded and approved.

Tennis: Big increase in enrollment this year. Things are going well with RJ Tennis.  Have not talked to court repair people. Courts not repaired satisfactorily. Tennis keys have been ordered.

Swim: Assistant Coach contracts distributed. Motion made for Rob and Head Coach to sign contracts under the parameters in attached contracts. Seconded and approved. Team is meeting or exceeding budget in all income categories, thus far.

Capital Improvements: Looking into moving fence to enclose grassy area.

Dive: The Board has been contacted by a member regarding the dive team practice schedule. Ann submitted a response to Rob, addressing the concerns. All agreed that Ann should contact said member to explain team scheduling, and measures in place to accommodate general membership.

Action items for next meeting:

Review Club rules pertaining to child supervision

Club Financial Records to Registered Agent

Yoga Classes