Minutes

The Swim & Tennis Club at Fairfax Station

Board of Directors Meeting

Thursday, June 16, 2005 7:00 pm

Present: Rob Rider, Barbara Duchene, Joe Jewell, Deb Williams, Sam Rashkin, Ann Manning, Rick Mealy, Rob Paxton

Absent: Bob Weidner

Approve Minutes: Motion: Minutes of 5.12.05 Board Meeting presented for approval. Motion seconded, all approved.

President’s Report: Certified letter was sent to previous webmaster requesting that old website be removed from server. Members are using email to communicate with Board.

Treasurer’s Report:  Presented new format of budget (see attached). Financial Oversight Committee established with current Treasurer, as well as general members. Loretta Herrold and Julie Piche will be asked to join. Schedule of anticipated repairs should be created, in order to escrow money for future repairs. MOTION: A certified letter will be sent to current members whose dues are unpaid for this season, notifying them that their bond value will be reduced if they do not pay. Another letter will be sent to those members who have not paid for at least two seasons, indicating they will be put on the redemption waitlist and redeemed at the value of their initial investment, minus all outstanding dues and late fees. Motion seconded, all approved.

Committee Reports

Pool Operations – Color-coded master calendar for the Club will be posted at the front desk. Pool breaks for kids under 16 will remain at 10 minutes for weekdays and 15 minutes for weekends. As of Friday, we will have a new Assistant Manager. When lightning or thunder related pool closures occur, the entire deck is to be closed. All members must be in the Pool House or in their cars. No new chairs will be purchased for the Baby Pool area until we get revenue from the excess lawn chairs we have for sale. Proposal for Dri-Dek and various improvements to bathrooms and office area discussed. MOTION:  Up to $1000 for Dri-Dek in bathrooms, Up to $1500 for lattice for entry ceiling, and $500 for cosmetic improvements for bathrooms. Motion seconded, six approved, one opposed. Discussion over minimum age requirement to be in the pool area unsupervised until 6:00 pm. MOTION: Minimum age changed from 8 years old to 11 years old, effective immediately. For this season only, parents may apply for a variance to this change, by submitting a letter of request, along with an emergency form provided by Club, which contains emergency contact information. Motion seconded, all approved.

Social - The cost for Casino Night per person will rise and we will be having appetizers instead of a dinner.

Communications - Directories are out and may be picked up at the front desk.

Membership - 14 temporary memberships have been sold to date. Redemption list presented (see attached).

Tennis - bulbs on court lights will be changed with pool lights. Members to be reminded that they may sign up for courts 2 & 3, while court 1 is always available for walk-on play.

Swim - There are 174 swimmers on the team, with possibly more to be joining.

Capital Improvements - Near, mid, and long term improvement projects were presented (see attached). There was considerable discussion of priorities and budget. Consensus that nothing can be done until the septic to sewer conversion is resolved. John Schumacher, Tina Conner, Rick Munch are to be contacted to serve on the Capital Improvements Committee. Rick Mealy and Janet Scheren will participate in a volunteer capacity. Committee will oversee all aspects of any improvement plan.

Dive - The Team is doing well and the kids are having fun.

Grounds - New lawn people are doing an excellent job. Sprinkler repair is under way. Fertilizing has been done. Members have requested permission to remove hedges that are in front of building. Permission granted, however, they will need to check for utility lines.

Meeting Adjourned